Office/Operations Manager, Part-time 20 hours/wk

Location
Bankside, London
Salary
£25,000 -£30,000 per annum pro rata
Posted
25 Apr 2017
Closes
25 May 2017
Ref
OM 04/17
Contract Type
Permanent

Office/Operations Manager, Part-time 20 hours/wk

Education matters. It makes the fundamental difference to our lives. Using insight and imagination Hopscotch Consulting brings organisations and business together with children and young people, through education. We create inspiring education programmes which enrich learning and make an impact where it matters.

We’re independently owned and we continue to grow. We currently have 15 permanent staff and we are seeking a part-time office/operations manager to support our growing team with all aspects of smooth running of the consultancy.

We’re a stand-out team of consultants working with a broad range of public and private sector clients including Barclays, John Lewis, RNLI, Department for Transport, Siemens and many more.

We work with our clients, to understand their business and deliver a strategy which results in award winning education programmes. Our projects feature student workshops, running events, developing websites, communications; from social to email to direct mail.

The role includes:

Systems

  • time management system reports and set up of new accounts

IT

  • Ensure correct hardware for new starters
  • Ensure necessary software accounts for new starters and set-up (Office365, Dropbox, Sophos etc.)
  • Liaison with external IT support (invoicing etc.)
  • Manage office WiFi accounts
  • Liaison with external telephone & internet provider
  • Laptops – usage/user profiles etc.
  • Sourcing new IT equipment
  • Maintain IT inventory list

Office

  • Printer management (including supplies/consumables, fault reporting etc.)
  • Stationery orders (and other office equipment)
  • Workspace liaison (e.g. key fobs, heating etc.)
  • Liaison with cleaners
  • Office environment (decoration etc.)
  • Electricity supply
  • PAT testing (when required)

HR

  • Ensure staff DBS checks are up to date
  • Recruitment (assist with job descriptions, application sifting, documents)
  • Health & Safety Officer
  • Ensure appraisal process implemented
  • New starter preparation (checklists/meetings etc.) & inductions
  • Maintain Hopscotch policies (Health & Safety, Equal Opportunities, Supplier Equal Ops form etc.)
  • Update Hopscotch Fire Evacuation information and circulate
  • Maintain risk assessments
  • Maintain Employee Handbook
  • Liaison with external HR support
  • Manage training requests (source providers, book, track etc.)
  • Manage holiday calendar (booking requests, allowances etc.) – including client activity dates
  • Maintain sickness record (via holiday calendar) including self-certification forms

All other aspects of general office management including arranging agency-wide social events. You’ll be reporting to the Business Director.

Full training and support will be provided.

You’ll need to have:

  • the ability to work to deadlines and manage a busy workload with competing priorities in a calm and professional manner
  • excellent communication and interpersonal skills
  • excellent written English
  • great computer skills, including word, PowerPoint and excel
  • show initiative and good judgement
  • flexibility, willingness and a can-do attitude

20 hrs per week, preferably across 4 days. Open to flexibility. Competitive salary.

To apply please submit your CV and covering letter via the below method, detailing your suitability for this role. Thank you.