PA/Office Manager

Location
Cheapside, London
Salary
£28,000 pro rata
Posted
29 Apr 2017
Closes
24 May 2017
Contract Type
Permanent

Parliament Hill is a small and fast growing company with a dedicated team of 8 looking after over 90 membership organisations in the UK. We provide ‘member benefit schemes’ on behalf of a diverse range of clients (institutions, professional bodies, trade unions etc.), saving their members time and money.

Salary – £28,000 pro rata + workplace pension, company benefit discounts; season ticket loan; private medical after 12 months; flexible hours (minimum 30 hours per week)

Job Purpose:

To support the Director where necessary with the day to day business of the company including project work; admin support to team when required; to manage the office including being the contact for all IT, telecoms & utilities issues/renewals; basic HR & finance skills; event management; Health & Safety representative. Full training will be provided.

Key Accountabilities:

PA

  • Supporting Director
  • Project work
  • Arranging periodic team & client events
  • Booking internal/external meeting rooms
  • Answering PH telephone calls

Office Manager

  • Manage office & ensure environment kept tidy & safe
  • Recruitment, inductions, holidays/sickness record keeping; pension overview
  • IT & telecoms – conduit to support companies for any issues
  • H&S representative – periodic reviews, updating policies, etc.
  • Utilities – review best price & renew contracts periodically
  • Stationery ordering

Finance administration

  • Client/provider invoicing and reconciliations using Kashflow system
  • Chasing unpaid invoices
  • Sub tenant invoicing
  • Petty cash control/recording appropriately
  • Point of contact for all finance queries

Company Support

  • To work collaboratively with the team in order to ensure the smooth running of the business.
  • To contribute to the development and delivery of the company’s business objectives as required by the Director

Skills Required

  • Excellent written & spoken English
  • 60+ wpm typing
  • Word/Excel/Outlook/Internet
  • Finance experience desirable but not essential (Kashflow/Sage/other)
  • Mature outlook
  • Good ‘all-rounder’ with sense of humour

Reports to: Director