Finance Officer, Part time 22.5 hours/wk

London (South), London (Greater)
£30,000 per annum, pro rata
10 Jun 2020
12 Jul 2020
Contract Type

Reports to: CEO

Team & Location: Finance Team, The Bike Project Head Office, 12 Crossthwaite Avenue, London

Salary and hours: £30k per annum (0.6FTE, 22.5 hours per week, Monday to Friday)


The Bike Project is a refugee charity going through a significant period of growth as we address increased demand for our services and our social enterprise. This part time position is required to manage the day-to-day accounting activities of the organisation. We are looking for an experienced finance officer who can help us pursue our charitable mission and sustain our commitment to support refugees throughout the UK as the charity grows.

About The Bike Project

Our mission is simple: to get refugees cycling! We are a community of cyclists, refugees, mechanics and volunteers. We collect donations of second-hand bikes, fix them together at our workshop, and then donate them to asylum seeking refugees in the UK. We have donated nearly 5,500 bikes to date. A proportion of the bikes that we receive are sold to the public through our online shop to generate income for the charity and ensure our long-term sustainability.

What it is like to work here

The Bike Project is a fun, interesting and supportive place for you to grow and professionally develop in the charity and social enterprise sectors. You will report to the CEO and work closely alongside the Financial Controller, but your role will have a high level of autonomy and you will help shape the future of the finance function and the organisation.

The Bike Project is an equal opportunities employer.  We particularly encourage applications from Black, Asian, and Minority Ethnic (BAME) candidates, and those who have personal experience of being a refugee. The Bike Project is a Living Wage accredited employer.

Duties and responsibilities

Supplier processing and reconciliations

  • Monitor accounts email inbox
  • Electronic filing to QuickBooks and Shared drive
  • Process supplier invoices, bills, credit cards, staff expenses and other costs
  • Stock order reconciliation to invoices
  • Prepare payment runs for approval and upload to online banking
  • Allocations of payments to ledgers
  • Sending remittance advices to suppliers
  • Supplier relationship management
  • Supplier statement reconciliations

Customer processing and reconciliations

  • Process grant and donation receipts
  • Process and report e-commerce sales
  • Monitor and reconcile bikes sold on credit
  • Update the CRM for grant payments and new opportunities

Management reporting

  • Bank reconciliations
  • Petty cash management, processing and reconciliation
  • Month end journals and reconciliations e.g. accruals, prepayments, allocations, stock, sales, payroll, grant accruals, RGA etc
  • Prepare management accounts using reports from Quick Books

Year-end reporting and Audit

  • Assist with annual audit and accounts preparation
  • Prepare Trial balance and year end reconciliations for auditors


  • Provide financial information for funders reports
  • To perform any other reasonable duties as required by the organisation.

Person Specification

  • Minimum AAT qualified or relevant QBE.
  • A good understanding of Charity SORP and FRS102 desirable.
  • At least three years’ experience in a similar role, of which one year must be working within a charity.
  • Experience with QuickBooks and/or similar finance systems as well as proficiency in Excel.
  • Excellent attention to detail
  • Excellent English language skills (both written and oral). Additional language will be considered beneficial (in particular, Arabic, Farsi, Tigrinya and/or Amharic) 
  • Ability to work autonomously to achieve agreed objectives and organisational targets with minimal supervision.
  • High level of organisational skills with exceptional attention to detail and a thorough and systematic approach to diagnosing and solving problems.
  • Experience of working or volunteering for a charitable organisation is desirable.
  • Excellent interpersonal awareness and communication.
  • An ability to conduct all duties in a manner that is non-judgmental and respects differences.
  • An advocate for cycling who shares The Bike Project’s values and ethos and is committed to The Bike Project’s vision.

Working conditions

The hours are flexible, but this job will require occasional travel to other sites. Some remote working also considered.

(Working from home until the government deems it safe for the office to reopen. Specific arrangements will always be discussed with vulnerable individuals to ensure safety.)

How to apply

All candidates must provide a CV and supporting statement (no longer than one page in length) highlighting how you meet the requirements of the role and in addition, please include answers to the following questions.

  1. Tell us about your previous experiences working for a charity?
  2. Give us an example where you have proactively identified the need for a change in process or introduced a new process. How did you go about the change?
  3. What attracted you to the role and working in the refugee sector?  

Please submit your application via the below method.

As part of our recruitment process the successful candidate will be required to undergo a DBS basics check, and any employment offer is subject to satisfactorily passing such checks.

The closing date for all applications is midnight on Sunday 12th July 2020.


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