Administrative Assistant (Environment, Health & Safety) - 1 year FTC, Open to flexible working

Stevenage, Hertfordshire
22 Sep 2020
28 Oct 2020

We are seeking a motivated individual to join GSK as an Exec Admin to support 2 VPs (and their respective teams) within the Environment, Health & Safety (EHS) function at our flagship R&D site at Stevenage or West London.

This is a fantastic opportunity to utilise your administrative skills and experience, as well as develop your expertise, within a world leading pharmaceutical company at a particularly challenging and exciting time (particularly in relation to GSK's day-to-day response to the COVID-19 pandemic).

Job Purpose:

Working directly into 2 VPs within GSK's EHS Function, you will provide comprehensive administrative support and be part of a team of approximately 100 people and contacts across the whole global business

Your primary responsibilities / deliverables will include the following:

  • Monitor manager's electronic mail, sort as appropriate flagging important issues as required
  • Strong calendar/diary management for VPs in particular and some leadership team as required (to ensure time is used effectively and proactively)
  • Coordinate travel arrangements for managers and departmental staff
  • Organise technical meetings and conferences (internal and external)
  • Set up and maintain team sites, as well as update distribution lists and other IT systems as required
  • Process expenses and manage accruals process for VP(s)
  • Maintain staff records (using iTAG)
  • Assist with recruitment packages and new starters inductions
  • Order stationery/equipment for department
  • Format & archive documents and communications
  • Maintain organisational charts and distribution lists
  • Distribute department notices to appropriate personnel
  • Assist with queries
  • Undertakes independent project work
  • Arrange Pos and payments and invoices through CERPS/GEMS
  • Provide advice for managing purchase orders and invoices to departmental staff

PLEASE NOTE - This is a circa 1-year secondment / Fixed Term Contract (FTC) opportunity.

About You:

This role would suit a self-motivated individual who has strong experience of working in an administrative role within a cross-functional, R&D facility. You will be resilient and calm under pressure, with strong people skills and a proven ability to influence people to achieve objectives and drive performance. You will be a team-player, be approachable, have a strong continuous improvement mindset, and have demonstrable organisational skills. Experience and competence in the use of database (including Excel and Access) and confidence with the use of PowerPoint are important skills. Focus on complex diary-management, prioritization and accurate data inputting (and maintenance) are also considered very important skills.

About Stevenage R&D Site:

GSK's Medicines Research Centre at Stevenage is a major R&D facility for the company, acting as a center of excellence for research into Respiratory, Inflammation and Respiratory conditions. It has also been designated a satellite site for the company's research into Neurology / Cardio-Vascular diseases. The site employs over 3,000 people and is at the heart of GSK's global efforts to develop new medicines.

CLOSING DATE for applications: Monday 28th of October 2020 (COB).

When applying for this role please draw attention to your relevant experience in your CV. The information that you provide will be used to assess your application.

About GSK:

GSK is a science-led global healthcare company that researches and develops a broad range of innovative medicines and brands. Our products are used by millions of people around the world, helping them to do more, feel better and live longer. Employing over 100,000 people globally, we have 71 manufacturing sites around the world. 

Basic Qualifications:

  • Relevant administration experience / qualifications (eg; supporting senior managers).

Preferred Qualifications:

  • Operational knowledge and understanding of R&D / product development associated with a dosage form.
  • Experience working in a cGMP aligned pharmaceutical environment.

As a company driven by our values of Patient focus, Transparency, Respect and Integrity, we know inclusion and diversity are essential for us to be able to succeed. We want all our colleagues to thrive at GSK bringing their unique experiences, ensuring they feel good and to keep growing their careers. As a candidate for a role, we want you to feel the same way.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Please don't hesitate to contact us if you'd like to discuss any adjustments to our process which might help you demonstrate your strengths and capabilities. 

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

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