Finance & Office Manager (part time)

2 days left

12 Oct 2020
29 Oct 2020
Contract Type

We are seeking an experience Finance & Office Manager on a part time basis to work in a busy and friendly practice in Kenilworth, Warwickshire.

Our client, a busy and patient focused healthcare clinic, is seeking a reliable and well-organised Finance & Office Manager to take responsibility for handling the main aspects of finance and to manage day-to-day operations within the clinic.

The role is split into two main facets of responsibility: Finance (approximately 70%) and Office Management (approximately 30%). This is a part time role, initially offered at 12-15 hours per week but with the possibility of increasing to more hours if/as desired.


Finance Management:

Responsible for all aspects of patient invoicing, reconciliations and managing remittances
Managing external invoice systems and PMI company portals, solving problems that may arise
Develop and maintain organisational procedures for finance management including filing, billing, receipts (receipt bank) and scheduling (cross reference all monthly income sources including card statement)
Manage debtors in a timely manner
Maintain current procedures for payroll and accounts payable
Liaise with external accountants including sending monthly reports and answering queries.Office Management:

Develop and improve office organisational procedures and systems
Assist in managing clinician diaries and room availability
Responsible for all aspects of health classes management including patient communication, finance management and organising instructors
Dealing with patient enquiries including registering, booking and assisting with all appointment related issues
Promote excellent customer service at all times.Requirements:

Previous accounts and bookkeeping experience required, able to demonstrate knowledge of business and accounting processes
Previous experience of working within a medical setting, preferably in a supervisory or management position, is advantageous but not essential
Strong attention to detail with a keen eye for identifying administrative and financial errors quickly and correcting accordingly
Strong customer service skills including ability to communicate with patients of all ages, clinicians, medical consultants and insurance companies
Able to seek opportunities to promote company in order to grow reputation and increase business revenue
Proficiency in Excel, Microsoft word and Outlook
Familiarity with sharing platforms and cloud storage for creating and organising virtual filing systems is beneficial as is any previous experience with clinical online diary systems
Excellent written and verbal communication skills
Comfortable within a past paced environment, confidence to take initiative and make decisions
Problem solving skills, also being proactive and showing initiative.What's on offer;

Part time role, initially offered at 12-15 hours per week but with the possibility of increasing to more hours if/as desired
Pro rata salary dependent upon experience
Excellent working environment in a busy and friendly office/practice.
Interested? Register your interest by applying today or call Ashley (phone number removed) to discuss this opportunity further, always in complete confidence. You can also visit the Addington Ball website or follow us on to see all our current vacancies, news and updates.

Addington Ball is a specialist finance recruitment consultancy covering the Midlands and Northern Home counties. We are a member of APSCo and TEAM and are acting as an Employment Agency in relation to this vacancy. Job ref - ABJ/20768