Accounts and Office Manager (Part Time - 20 hours per week)

HR Dept Solent
13 Oct 2020
22 Oct 2020
Contract Type

Hours: 09.30 - 14.30 4 days per week

Reports to: Business and Operations Director

Essential attributes:

  • Good communication skills
  • A professional manner
  • Team player but also able to work independently
  • Reliable
  • Organised
  • Trustworthy
  • Multitasker
  • Good working knowledge of Sage, Excel, Word, Emails.
  • Experience on Xero desirable but not essential, training can be provided.

Key holder

Has online access to bank account

Responsible for the office when Business and Operations Director are not available.

Accounts Payable


  • Responsible for ensuring deliveries are correct on arrival
  • Checking that supplier Invoices are correct - price and quantities
  • Query possible errors with suppliers
  • Post supplier Invoices onto Sage
  • Reconcile supplier statements
  • Pay Invoices in a timely manner (usually at the end of the month following the date of the Invoice) - by bank transfer, Direct Debit or cheque
  • Filing

Accounts Receivable


  • Produce customer Invoices
  • Send Invoices to Customers (via email or post)
  • Deal with any Invoice queries
  • Post Invoices onto Sage
  • Issue copy Invoices as required
  • Issue monthly statements
  • Allocate receipts (bank transfer, cash or credit/debit card)
  • Chase unpaid Invoices via email, letter or phone call
  • Refer old debts to Business/Operations Director
  • Filing

Office Manager


  • Preparation of monthly payroll (including temporary wages for Boat Shows) - including payments to staff, PAYE, NI and attachment of earnings
  • Advertise jobs, collate and reply to applications, arrange job interviews
  • Issue contracts and forms for new starters/leavers
  • Maintaining Annual Leave spreadsheet
  • Maintain Petty Cash records (including balancing the tin to the ledger)
  • Reconcile credit/debit card receipts (end of day balancing on the terminal)
  • Complete annual PCI DEE compliance - for credit/debit card usage
  • Reconcile Company Credit Card receipts to monthly statement
  • Monthly Bank Reconciliation (Sage to bank statement)
  • Produce Monthly Profit and Loss report
  • Check, reconcile and pay VAT return
  • Liaise with Accountant as required - year end procedures
  • Enter journals and recurring items on Sage as necessary
  • Order stock/office stationery as required
  • Prepare Budget forecasts
  • Estimate and detail costs for Southampton Boat Shows
  • Prepare safety documentation for Boat shows and liaise with BMF staff
  • Back up Sage daily and whole system monthly
  • Online networking to promote the business.
  • Filing
  • Ad hoc duties as required


  • free wifi
  • kitchen facilities
  • free car parking

Additional Details:

Due to the seasonal nature of the work, we will require you to work overtime when requested by the Operations Manager/Director.

No leave can be taken during May (British Marine Yacht Show at Swanwick) and September (SBS) unless permitted by the Operations Director/Manager...... click apply for full job details