Office Manager - experienced in financial or professional services industry

London (Central), London (Greater)
17 Nov 2020
24 Nov 2020
Contract Type

A highly motivated and entrepreneurial Office Manager with a high level of initiative required to support the build of the operational and financial infrastructure for a start-up investment firm.

In the first six months they will be:

  • Onboarding and managing 3rd party providers in payroll, technology, finance/accounts payables, banking, travel etc
  • Helping manage the hiring and onboarding process for new joiners

Long-term responsibilities:

  • HR administration & payroll management
  • Managing bank accounts and accounts payable (with help and oversight from a finance professional if needed)
  • Overseeing the relationship with the travel agent and overall expense fillings (but not booking travel or filling expenses)
  • Oversight and management of all 3rd party providers (tech services, office space etc) and subscriptions (research, software etc)
  • Help with early client servicing

Skills and Experience:

  • Demonstrable experience in a similar role as an office manager in a professional services firm, ideally with some experience working in an international business.
  • Some experience managing payroll and other HR admin desirable.
  • Understanding of basic finance/accounting concepts.
  • Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint) and strong technology skills.

Successful Candidate Qualities:

  • Confident working independently as part of a wider team.
  • Strong interpersonal skills demonstrating the ability to effectively interact with peers and senior management. Demonstrates confidence and professional conduct.
  • Exceptional organisational skills and ability to use initiative. Can multi-task effectively; has strong time management skills. Can work effectively to deadlines and prioritise their own workload.
  • Demonstrate a willingness to own/solve problems as they arise, but also possess the ability to identify issues before they become apparent.
  • Demonstrates a good use of initiative, combined with a practical clear-headed approach in relation to problem solving.
  • Can handle confidential company and personal information with the utmost discretion.