HR Team Assistant - Part-time 3 days per week

Battersea, South West London
£24,000, pro rata
02 May 2017
15 May 2017
Contract Type

HR Team Assistant - Part-time 3 days per week

  • Managing HR inbox on Fridays in absence of HR Officer.
  • Accurately inputting employee data into the HR System.
  • Processing new starters: inputting on HR system, generating till number; ensuring the proper paperwork and proof of right to work is received; sending Academy update to Germany; chasing up the relevant paperwork required.
  • Proof of right to work: ensuring PRW is compliant once received (signed, in date); inputting accurately in Carval and on HR Tracker spreadsheet.
  • Processing staff changes: issuing contract, letter, updating academy, ordering badge etc.
  • Resignation & Leaver process: to include closing till numbers; updating the appropriate spreadsheets e.g. HR Tracker, closing email addresses, updating shop staff list.
  • References when required
  • Purchasing food supplies for the office
  • Co-ordinate the weekly team meetings; ensure the rota is up-to-date and those leading are prepared.
  • Compiling the monthly company newsletter
  • General filing and organised upkeep of records
  • Support the HR Officer in completing the staff level spreadsheet
  • Data input for payroll from weekly timesheets (until Time & Attendance is fully implemented); recording missing data in the timesheet.
  • Supporting the L&D Manager with filtering CVs (mainly Sales Associate roles).
  • Supporting in the administration of Seasonal Temp recruitment
  • Purchase and distribution of birthday cards/leavers cards /gift vouchers/length of service awards
  • Administering the Sterling Service Award quarterly and bi-annually where applicable: processing the nominations; distributing certificates and any award as required.
  • Assist with planning of HO Christmas party
  • Processing of expenses and receipts; uploading to Concur and allocating costs.
  • Assist with food/arrangements for visitors from our main Head Office in Germany
  • Assisting the HR Team in other tasks as required.

To apply please submit your CV and covering letter via the below method, detailing your suitability for this role.