Delegate Executive, Part time

£100 - £120 per day
11 Aug 2017
11 Sep 2017
Contract Type
Freelance/self employed

Delegate Executive, Part time

Reporting to: Head of Events

Overview of the role:

Festival of Media, which educates, inspires and celebrates global excellence in advertising by curating events and award ceremonies around the world is looking for a freelance/contractor delegate manager responsible for creating and maintaining registration sites for all of the Festival of Media events, looking after delegate needs such as accommodation and ticket enquiries, and curating custom reports for the company from the registration sites.

The ideal candidate will be part of the events/operations team, but will also work closely with the finance director by regularly updating the delegate revenue spreadsheet. He or she will also be responsible for creating floorplans for guests at the awards ceremony in conjunction with the head of awards.

The ideal hire will also be able to look at the registration data and spot key patterns and trends that will help provide key analysis for the delegate sales team.

Key responsibilities:

  • Creating registration sites for all events
  • Updating and maintaining registration sites
  • Curating registration reports for the company
  • Creating and adding discount codes to registration site
  • Regular reporting of delegate numbers and breakdown of registrant types
  • Ensuring the right number of registered delegate are signed up to the right elements of each of the events
  • Updating revenue spreadsheet and working alongside the finance director
  • Providing delegate codes for sponsors/speakers/media partners and other delegates
  • Providing final statistics for each of the events including a breakdown of attendees and revenue
  • Producing delegate lists for sponsors and suppliers
  • Dealing with all Festival delegate enquiries from registration to accommodation needs
  • Controlling the event badging system for delegate across all of the Festivals
  • Working with the hotel to analyse hotel room booking rates and provide pick up reports each week
  • Answer delegate hotel enquiries and book hotel rooms for judges and speakers

Personal attributes:

  • Organised and process driven
  • An entrepreneurial spirit
  • A passion for events and customer service
  • Ability to remain calm under pressure
  • A love of dealing with people from around the world

To apply please submit your CV and covering letter via the below method detailing your suitability for this role.

Applications are being reviewed before the closing date so please apply straight away if this is of interest.

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