Office Manager (Part Time)

2 days left

07 Apr 2021
15 Apr 2021
Contract Type

We are recruiting for a Permanent Part Time Office Manager for a company based in Newark.

The role will be working Monday to Friday but hours are flexible to suit and expected to be 25-30 depending on what someone is looking for.

You will be responsible for the day to day running of the office but won't have any direct reports. We are looking for someone who genuinely cares about keeping an office ship shape, tidy and efficient. Ideally you will be based in Newark or quite close.

Job Summary
The Office Manager will be responsible for the day-to-day smooth running of the office. They will ensure the effective management of third-party contracts and support the business with meeting requirements, office supplies and access requests. The Office Manager will also provide facilities management and company vehicle management. In addition, the office Manager will be responsible for the employee Health and Safety and building safety and will act as the Fire Marshall and Primary First Aider. This is a highly responsible role requiring a significant level of the organisational, administrative and interpersonal skills.

Job Functions
Administration Duties:
??? Administrative duties of new, lost or replacement access fob requests
??? Handle general access enquiries from any source
??? Visitor notification, collection
??? Responsibility of stock replenishment, including, but not limited to: stationary, consumables, seasonal requests
??? Request for contractor services (cleaning/vending) on an ad-hoc basis including contractor liaison and site briefings when necessary, monitoring contractor KPI's and standards
??? Company credit card ordering
??? Company phone ordering and contract tracking
??? Front of House Services as sole receptionist of building including meeting room requests and booking, gatekeeping, call transfers and general call handling
??? Set up and support of internal meetings and conferences
??? Provide support for catering requirements, arrange lunch for meetings
??? Assisting in planning staff and customer events
??? Manage postal duties including collection, sending, sorting of parcels and departmental letters and working with couriers
??? Other ad-hoc office management tasks, as may be required
Company Vehicle Management Duties:
??? Company mini-fleet insurance management: changes, renewals and cancellations
??? Responsibility of documentation relating to company cars, keeping track of company car list
Health and Safety Duties:
??? Site/ new starter briefings (health & safety admin)
??? Alert management of any issues with fire extinguishers, hot/cold water systems, electrical items, fire hazards, security and fire doors and cleaning standards
??? Track and update the H&S paperwork where necessary
??? Fire alarm testing
Building Management Duties:
??? Physical daily office checks
??? Building management liaison regarding maintenance
??? Facilities management liaison, lease agreement tracking for multiple sites
??? Maintenance of building common parts
??? Internal access and car park monitoring
??? Monitoring the internal security system maintenance
??? Act as building fire representative
??? Primary First Aider and Fire Marshal (training will be provided)
??? Key holder and first point of contact for building security provider

Qualifications and Experience
??? Educated to GCSE level or equivalent.
??? Previous experience in an Office Management or administration role essential.
??? Previous experience of being responsible for building Health and Safety desirable but not essential.

Skills and Competencies
??? Excellent communication skills both verbal and written
??? Ability to build and maintain relationships with employees at all levels of the business and third parties.
??? Highly reliable and discrete
??? Problem solver with an ability to work well under pressure
??? Takes ownership of tasks and processes
??? Ability to work both independently and collaboratively across functions as part of a team in a matrixed environment
??? Attention to detail
??? High level of IT skills
??? Highly organised with excellent time management
??? Driving license and own car

Salary: Full time Salary ??23-25k - pro rata in relation to number of hours agreed