Head of Operations (full or part time - min 4 days/wk)

Location
London (Greater)
Salary
£42,000 - £55,000 (full time salary) DOE
Posted
11 Sep 2017
Closes
28 Sep 2017
Ref
Op2017
Contract Type
Permanent

Head of Operations (full or part time - min 4 days/wk)

GPG is seeking to appoint a Head of Operations with strategic oversight of internal systems and processes and responsibility for internal financial procedures. The Head of Operations will take a proactive approach to ensuring the delivery of effective and efficient operations, liaising with project staff in our London headquarters as well as our overseas offices to develop and implement appropriate procedures, and reporting to senior management on risk and internal systems.

Person specification

The successful applicant should have:

  • Experience of managing budgetary and operations systems in a project-based organisation
  • Familiarity with standard financial processes and procedures
  • advanced communication skills, engaging constructively with internal and external stakeholders of diverse backgrounds, both specialists and non-specialists
  • Proven ability to analyse systems data, and use as the basis to formulate proposals for change
  • Highly developed organisational skills, attention to detail and planning ability
  • Self-motivated, pro-active and flexible team player
  • Experience of working in an environment linked to politics, international affairs or policy development would be an advantage, but is not essential

Job responsibilities

The postholder will be responsible for the following areas:

Finance

  • Oversight of internal financial systems and main point of contact for external services (e.g. outsourced accountants, auditors, foreign exchange and banking services, etc)
  • Developing and applying financial systems across the organisation, in conjunction with staff in London, Cairo and Amman offices and outsourced accountants
  • Monitoring and reporting performance against agreed budgets
  • Specific responsibility for core office budget/overheads
  • Proactively developing new procedures as necessary, in conjunction with management team.
  • Line management and/or supervision of junior administrative/data entry staff

Internal systems and processes

  • Oversight of internal systems and procedures, liaising with staff in London, Cairo and Amman to ensure they are appropriately applied across the organisation
  • Development of new processes and internal resources, In conjunction with the management team
  • Proactive liaison with project staff to maintain internal systems and processes and adjust them where appropriate.
  • Ensure smooth internal communications in London and between GPG’s offices in London, Cairo and Amman.  
  • Ensuring systems are compliant with the company’s legal obligations

Resource management

  • Analysis of current resource utilisation, ensuring efficient and appropriate allocation of resources
  • Forecasting and anticipation of future workloads/resource needs and oversight of systems for managing fluctuating volumes of project and internal work.
  • Company risk management processes, including for travel in conflict-prone countries

To apply for this position, you must include a cover letter with your CV outlining why you feel you are well suited to this position via the application method below.

Deadline for applications: Thursday 28th September 2017 by midnight

Interviews:  Likely to be w/c 2nd October (but this may change)

Start date: As soon as possible (negotiable with individual applicants)

Terms and conditions:

Length of contract: Permanent

Salary: £42,000-£55,000 (full time salary) depending on qualifications and experience

Working hours: Full or part time (min. 4 days a week) with the possibility of flexible hours

Holidays:  25 days’ holiday (F/T) plus public holidays per annum

Apply for Head of Operations (full or part time - min 4 days/wk)

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