Financial Controller - Part Time 7 Hrs Per week
Reporting to: Chief Executive
Responsible for: Finance Office/Bookkeeper (14 hrs per week)
Hours: Minimum 7 hours per week, worked flexibly. More hours available at busy times
Salary: c £40,000 pa, pro rata for 20% FTE
The Child Accident Prevention Trust is a small national charity. Our mission is to reduce the number of children who are killed, disabled or seriously injured in preventable accidents.
While our turnover is relatively low (budgeted income of c £315k in 2018-19), our finances are relatively complex. We sell our publications and training to local government and the NHS, carry out contracts for universities, deliver projects funded by central government and increasingly work with companies to improve child safety, with funds from sponsorship, grants, commercial participation and a new corporate affiliate scheme.
This is a key post, working alongside the Chief Executive and Honorary Treasurer, in a role that is both hands-on and strategic.
You will be responsible for the day-to-day financial management of the charity and ensure the efficient and effective operation of our financial systems and procedures. This will include reviewing our systems, procedures and suppliers, recommending improvements.
You will also prepare financial information, reports and analysis for the Chief Executive, Board of Trustees and budget holders, providing accurate, insightful, timely management information on which decision-making can be based.
- To manage the annual budgeting process and prepare the annual budget, working closely with the Chief Executive and non-financial budget holders
- To prepare revised monthly income and expenditure forecasts, cashflow forecasts and management accounts, analysing variances, liaising with budget holders and the Chief Executive over queries, and ensuring figures are fully consistent
- To prepare insightful financial reports for the Chief Executive and Trustees, and to liaise with the Honorary Treasurer answering queries as required
- To assist budget holders with preparing and managing budgets, providing advice, support and challenge to ensure that assumptions are robust, income targets are met, budgets are not overspent and opportunities to improve cost-effectiveness are identified
- To monitor actual cash and cashflow closely, ensuring that the charity remains a going concern able to pay its bills as they fall due
- To ensure that effective financial controls operate across the charity
- To improve the performance of the finance function, reviewing systems, procedures and suppliers and recommending ways to enhance efficiency and effectiveness
- To contribute to developing the charity’s business model and longer-term financial sustainability, included a programme of work starting in June 2018
- To provide financial support for income generation from fundraising and trading
- To ensure that the charity’s financial systems comply with statutory requirements
- To prepare the annual accounts and oversee the external audit/independent examination, liaising closely with the charity’s auditors
- To prepare and submit statutory returns including Companies House, Charity Commission and VAT returns
- To manage credit control and the effective organisation of invoicing and debt collection, maximising financial benefit to the charity
- To manage online banking and other payment methods
- To manage the outsourced payroll
- To manage the work of the part-time Finance Officer, which includes sales and purchase ledgers, credit control, banking, publications sales, stock control and assisting with financial reporting and returns
- To manage the budgets for office costs and order fulfilment for publications.
- To develop a personal knowledge base of the work of the charity. To work closely with other members of the team, keeping abreast of useful developments, sharing useful contacts, communicating plans and ensuring that finance activities are fully integrated within the charity’s other activities.
- At least part-qualified with a recognised accounting qualification
- Experienced in running a charity finance function.
- Strong experience of Sage 50 and Excel
- First-hand experience of planning, budgeting and forecasting, and of providing management information to support decision-making
- Good commercial acumen and an interest in income generation, able to contribute to developing the charity’s business model and longer-term financial sustainability
- Ability to work in a fast-moving environment, providing accurate and timely information to a high standard
- Organised, methodical and with meticulous attention to detail
- Ability to read across a range of financial information, noting variations between figures, following up on any discrepancies and ensuring consistency and accuracy
- Good all-round Microsoft Office skills (Word, email and internet)
- Good writing skills and the ability to present financial information clearly and concisely
- Good verbal communication skills, especially with non-finance professionals
- A positive, outgoing personality, able to work confidently with colleagues, Trustees, auditors and the charity’s funders and suppliers
- An analytical and problem-solving nature
- Flexible approach with the ability to determine priorities, set realistic timescales and organise own time effectively
- A proactive self-starter who thrives on the challenges of working in a small organisation with limited funding and support systems.
To apply for this role please send your CV and a covering letter by clicking the Apply button below.
All applications must be submitted by 9am on Tuesday 08th May 2018