Part time PA to CEO and Facilities Co-Ordinator - 25 hrs/wk, possibility for some remote working

Location
London (Central), London (Greater)
Salary
£28,000 - £30,000 per annum, pro rata
Posted
22 Nov 2021
Closes
13 Dec 2021
Contract Type
Permanent

Overall purpose

To work as part of the Association for Clinical Biochemistry and Laboratory Medicine (ACB) team to provide a full range of administration services ensuring that a first-class service is provided to members and Directors of the ACB and the Association of Clinical Scientists (ACS). 

The role will have a particular focus on supporting the CEO, member services, IT, and office management, including working closely with the senior members of staff with these responsibilities.

As a small team, all staff provide cover in all areas of activity as required.

Main responsibilities 

Office management, including booking and managing meetings, managing building facilities, dealing with suppliers, and supporting the Operations Manager where required.

Assisting with the management of all ACB’s IT systems including liaison with suppliers regarding equipment upgrades.

Managing and maintaining the ACB’s Office 365 package and being responsible for ensuring all packages are up to date and users are trained with necessary updates.

Co-ordinating and undertaking internal and external meeting preparation/arrangements, including liaising with the organisers, circulating papers, taking minutes, and assisting in tasks resulting from committee meetings/discussions.

General administrative duties, including dealing with enquiries, answering telephones, receiving visitors, and managing meetings both physically and virtually.

If required, managing the administration of regional and national meetings/events including attending the meetings, handling advance registration, liaising with organising committee/ speakers, sponsors, and venue managers.

Supporting the financial administration of ACB and ACS, such as processing invoices, payments and recording information.

Flexibility is required in the changing environment, taking on other responsibilities where appropriate.

The job description outlines the main duties of the Administrator position and is designed for the benefit of both the post holder and the Association in understanding the prime functions of the posts. It should be seen as a guide and not as a permanent, definitive, or exhaustive statement.

Person specification for Administrator

Skills/experience

  • Demonstrable previous experience of taking primary responsibility for one or more areas of administrative duties, working as a self-starter
  • Excellent MS Office 365 skills including Outlook, Word, Excel, Power Point and Teams
  • Knowledge and understanding of databases
  • Experience of organising meetings and taking minutes
  • Positive outlook, enthusiastic and flexible in approach to work
  • Able to work additional hours as necessary
  • Excellent formal/informal communication and interpersonal skills
  • Ability to work on own initiative and as part of a small team
  • Ability to prioritise and adapt to different circumstances as they occur
  • Accuracy and attention to detail essential 
  • Proven ability to work under pressure and to deadlines 
  • Proven ability to prioritise own workloads effectively
  • Experience of working in a membership association is desirable, but not essential

To apply please submit your CV and supporting statement via the application method below.

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