Global Events Manager - Virtual Events, Open to flexible working

Brentford (City/Town), London (Greater)
22 Nov 2021
02 Dec 2021
Contract Type

This is an exciting opportunity to join ViiV Healthcare, Congresses are increasingly our greatest opportunity to demonstrate our IPT priorities at a global level and support with customer interactions across the business.  With the rapid evolution to the virtual and hybrid models as a result of the pandemic, an additional manager level role with expertise in digital delivery is critical to support the Global business, focusing on strategic delivery of Major International Congresses with the Global Congress Director. 

The Global Congress Events Manager – Virtual Events, role is required to ensure a successful ViiV/GSK collaboration in a) delivery of the virtual offering of the most important international HIV conference on the annual calendar: IAS/IAC  and b) additional support in implementing strategy at a regional and LOC level, aiming to successfully deliver ViiV’s presence at external scientific congresses to support brand, disease, business and company priorities.  Through strong partnerships with the Global teams and the Local Operating Companies, the Congress Operations Manager role delivers on ViiV Congress Strategy priorities through one of the most high-profile channels of interactions with customers.

Key Responsibilities

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following:

This role has overall responsibility for driving and delivering ViiV’s Global virtual congress presence at high-profile events such as IAS and IAC, with key customers and leading medical experts.  Given the congress events’ high visibility externally it is critical that the presence is executed flawlessly from a business impact and reputation perspective.  Efficiency and expertise is required to manage all of the moving pieces to effectively deliver congresses in a compliant manner in line with ViiV policies.  In addition, the co-ordination of stakeholders across the business is essential and cannot be underestimated, especially when they often have differing viewpoints and priorities.

  • Project lead for ViiV’s virtual presence at IAS and IAC congresses to ensure successful congress delivery by collaborating with a variety of business partners and stakeholders (including Commercial, Multi Channel Excellence, Medical Digital, Tech, ViiV/GSK LOCs, Regulatory, Meetings Centre of Excellence, etc.)
  • Inputs to the strategic planning for Medical, Commercial and Corporate Strategies and is part of the Congress Strategy Team to define congress attendance (i.e. type of exhibit, symposia, etc.) based on the medical, commercial and Corporate Strategies objectives and needs
  • Budget management. Tracks, influences, recommends and challenges appropriate spend of budget across functions delivering on congresses and facilitates corresponding agreement on milestones and deliverables for each congress to achieve optimal congress presence
  • Leads on the collaboration in planning, development and execution of regionally delivered global events in line with all compliance, Standard Operating Procedures (including Scientific Engagement), ViiV standards and LOC standards and identifies / works to resolve any specific challenges / issues with plans.
  • Acts as the recognised expert to GSK/ViiV stakeholders involved in congress activities and leads on a range of activities including – booth design and implementation of ViiV collateral, housing, registration, logistics, organisation of pre-congress briefings and other congress meetings, internal communications, necessary due diligence on third parties, AAR post congress, etc.
  • Manages the relationship with i) third party vendors and agencies to ensure all necessary contracts are negotiated and in place, they are compliant with the relevant code of practice requirements, and they deliver at or above expectations at events; ii) Congress Organisers and Scientific Associations so that ViiV is best positioned for sponsorship and attendance (this includes endorsement of the ViiV ways of working, i.e. HCP engagement, etc.)
  • Ensures Congress Playbook master files are maintained, congress measurements / metrics are completed, and documentation is collected for ViiV Congress Strategy Committee Meetings.

APPLICATION CLOSING DATE – Thursday 2nd December 2021

Please take a copy of the Job Description, as this will not be available post closure of the advert.

Why you?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

  • Experience managing large scale end to end projects across multiple areas of the business and multi stakeholders.
  • Previous experience in a digital role, with understanding of customer journey.
  • Previous experience in the pharmaceutical industry with an understanding of pharmaceutical codes of practice and implementation.
  • Willingness to travel on an international level and comfortable working in a global, multicultural environment.
  • Strong skills in managing, influencing and negotiating with external partners (e.g. agencies, speakers, etc.)
  • Ability to provide strategic thinking and challenge to business partners and influence where appropriate.

Why ViiV? 

ViiV is a place where outstanding people do amazing things. As a science-led global healthcare company, we exist to help people do more, feel better, live longer. This special purpose – along with our goal of being one of the world’s most innovative, best performing and trusted healthcare companies – helps us attract some of the best and brightest minds in the world.

We take pride in providing access to all and continually focus on our opportunity and obligation to do more to improve inclusion and diversity: for our people inside ViiV; in the way we do business; and in the communities where we operate. 

We want our company to be a place where diversity of people and thought is valued everywhere and where we’re all able to be ourselves and feel a sense of belonging. An inclusive organization where we all feel valued, engaged and supported, knowing that our work makes an important contribution to our mission. Reinforced by our clear values and expectations, it is part of our DNA. Together we achieve extraordinary things for our patients and consumers, who rely on us each and every day.

As a company driven by our values of Patient focus, Transparency, Respect and Integrity, we know inclusion and diversity are essential for us to be able to succeed. We want all our colleagues to thrive at ViiV Healthcare bringing their unique experiences, ensuring they feel good and to keep growing their careers.  As a candidate for a role, we want you to feel the same way.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it.  Rest assured, Hiring Managers do not have access to this information, and we will treat your information confidentially.

Important notice to Employment businesses/ Agencies

ViiV Healthcare does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact ViiV Healthcare's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to ViiV Healthcare. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and ViiV Healthcare. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of ViiV Healthcare. ViiV Healthcare shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

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