Bookkeeper and Team Administrator, part time 15 hours per week

Location
Homeworking
Salary
£26,500 pro rated
Posted
03 Jan 2022
Closes
03 Feb 2022
Role
Admin, Finance
Contract Type
Permanent

Job title: Bookkeeper and Team Administrator

Location: Remote

Accountable to: Chief Executive

Salary: £10,600  actual (£26,500 pro rated)

Hours: 15 hours per week with flexibility

Contract: Permanent

Overview

Responsible Finance is the UK trade body for social finance providers called community development finance institutions (CDFIs), otherwise known as responsible finance providers. Responsible finance providers tackle financial exclusion by investing in people, businesses and social enterprises who can’t access mainstream financial services. This means lending money to people who might otherwise be forced to resort to loan sharks, to businesses who have been declined by their bank, enabling them to grow and create jobs, and to social enterprises to help them to scale up their impact in communities.

As the voice for the responsible finance industry, we want the UK to have a diverse financial system where investment flows into communities to create positive social, environmental and economic impact. To enable this, we lead a strong responsible finance sector, giving communities access to finance and the opportunity to transform lives. The Responsible Finance team is passionate about its work and is seeking a committed and motivated individual to join the team.

Purpose of role
This is a two part role: to provide high quality bookkeeping and administrative services to enable the Responsible Finance team to work effectively on a day-to-day basis. As bookkeeper, this role will support the Finance Consultant and is responsible for transaction entry, invoicing and general finance/payroll administration. On the administration side, this role is responsible for organising meetings, managing registration for our online compliance training, managing our filing and maintaining good record keeping.

This is a part-time role: 15 hours per week. There is flexibility around working hours. There is potential that more hours would be needed during busy periods. The Responsible Finance team works predominately remotely with occasional in person meetings throughout the year. A computer will be provided by Responsible Finance for remote working.

Key Responsibilities

The Responsible Finance team is very small: we currently have one full time member of staff, one part time member of staff and work closely with two consultants on communications and media. We also work with an external Finance Consultant and IT Consultant.

Bookkeeping:

  • General bookkeeping activities including entering all sales, purchases, receipts and payment transactions in Quickbooks
  • Banking and supplier payments
  • Invoicing
  • Monthly bank reconciliations
  • File the quarterly VAT returns that have been prepared by the Finance Consultant
  • Support the audit process and preparation of the statutory accounts as required by the Finance Consultant and auditor
  • Monthly payroll submission
  • Maintain financial records
  • General support to the Finance Consultant and Responsible Finance team in financial management and reporting

Team Administration:

  • Maintaining up to date filing (such as for Companies House)
  • Organise meetings (virtual and in person) and book travel
  • Manage the administration of Responsible Finance’s annual online compliance training (tracking registrations and communicating with supplier)
  • Maintain record keeping on organisational database and filing system
  • Data protection officer function
  • Manage holiday chart
  • Update and maintain our websites: responsiblefinance.org.uk and findingfinance.org.uk
  • Manage new member processing
  • Coordinate ICT issues
  • Ad-hoc duties as required


Person Specification

A successful candidate will have experience supporting a finance function and managing a small office. You will be an integral part of the small and passionate Responsible Finance team and have the opportunity to contribute towards the smooth running of the organisation and its impact.

Qualifications and Experience

  • Excellent organisational, team working and time-management skills
  • Experience working with an electronic accounting package
  • Excellent Excel skills
  • Attention to detail
  • Experience of using a database, such as ACT
  • Experience of using website programmes, such as Wordpress
  • Excellent communication skills, both written and verbal
  • Experience of working in a small team environment
     

To apply

Equality and fairness are at the core of our mission and we are committed to creating a diverse and inclusive workplace with equality of opportunity for everyone.

Please send a copy of your CV, together with a covering letter of no more than one page explaining why you want the position and what skills and attributes you can bring to Responsible Finance, via the application method below

Apply for Bookkeeper and Team Administrator, part time 15 hours per week

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