Part time Team Secretary / Office Manager - 20 hours per week

Cutfield Freeman & Co is a small corporate finance firm employing 16 staff in offices in London (Chelsea Harbour SW10), Toronto and Hong Kong.  This office based role is to provide high quality secretarial support to the Chief Executive, Directors and Associates in London and to ensure the office runs smoothly.  Hours are 9am to 1pm Monday to Friday with some flexibility around start and finish time.  Liaison with overseas offices and arranging travel forms part of the role.  Often a first point of contact for clients, this role is a key team member and discretion and professionalism is paramount.  Advanced Powerpoint and Word skills are essential and will be tested as part of the interview process. 

Key Responsibilities  

• Producing, reformatting and manipulating Word, Excel and Powerpoint documents 
• Efficient, accurate and quality typing of reports, presentations, information memoranda, emails and correspondence
• Making international travel arrangements
• Organising MS Teams and Zoom calls, diary and meeting management
• Maintaining client contact database
• Office management including ordering stationery, copier and kitchen supplies, Health and Safety and organising office repairs/maintenance  
• Liaising with IT/telephone consultants to resolve IT issues
• Booking couriers and lunch and dinner bookings.

Experience and skills required 

• Advanced Powerpoint and Word
• Able to deal both with heavy workload and high pressure environment and periods of inactivity
• Able to work on own initiative
• Good attention to detail
• Confident and reliable
• Experience of working in a professional services environment preferred

Please apply with your CV and covering letter