Finance & Operations Manager, part time - minimum 25 hours

Clapham, London
£32,000 - £37,000, pro rata
02 Aug 2018
02 Sep 2018
Contract Type

We are seeking an enthusiastic Finance & Operations Manager, ideally with experience of responsibility for the financial function of a small organisation and managing a broad operations function, preferably within the charitable sector.   

The Finance & Operations Manager, supported by a Finance & Administration Officer, will work with the CEO to ensure effective governance and financial management for the charity, including financial and management reporting, and operations. Acting also as Company Secretary, the role will include responsibility for HR, IT and administration, including ensuring the efficient running of our small but busy head office in London. 

1.Financial management - responsible for all aspects of the day-to-day financial management of the charity  including:
•To prepare budgets, cashflow forecasts, management accounts, revised income and expenditure projections and other  financial information, on a monthly, quarterly and annual basis as appropriate.
•To manage invoicing and accounts receivable.
•To manage payments, including ensuring all payments are made on time, including making payments (once properly  authorised). 
•To monitor cashflow, ensure appropriate balances are available in the charity’s bank accounts through the timely  transfer of funds.
•To manage the payroll and pensions process.
•To manage bookkeeping, including sales and purchase ledger input, reconciliations, journals and nominal ledger  administration.
•To ensure that the charity’s financial systems comply with statutory requirements, prepare the annual accounts,  oversee the external audit process, and prepare and submit statutory returns including Gift Aid and VAT returns.
•To ensure financial controls and procedures are appropriate and adhered to. 
•To ensure adequate and appropriate insurance is in place.

2.Office management - oversee HR, Facilities and IT functions ensuring compliance with relevant legislation and health & safety.

•To oversee and manage staff recruitment, induction, leavers and annual leave. 
•To review and update the staff handbook, and office policy and procedures, including health & safety, safeguarding and GDPR. 
•To act on behalf of the management team as a liaison point for staff on HR related matters and consultations with  HR advisor.

•To ensure that IT systems are well maintained and updated.
•To ensure the security of The Money Charity’s electronic records, including for GDPR. 
•To monitor shared email accounts as appropriate.

•To liaise with the landlord on all relevant matters relating to occupancy of office space and office management.
•To monitor and manage the performance of relevant external suppliers, including the printer contract.

3.Governance and administration    
•To act as Company Secretary.
•To support the CEO in organising meetings, circulating papers and taking minutes at AGMs & meetings of the full  Board of Trustees.
•To ensure compliance with all Companies House, Charity Commission and other regulatory requirements.
•To manage the Charity’s risk management arrangements.
•To manage and oversee the Charity’s legal commitments, including contracts with suppliers, consultants, funders and customers of paid services. 

Essential skills/capabilities: 

•Experience in the preparation of management accounts, budgets and forecasts, ideally using Quickbooks Online
•Experience of financial management 
•Experience of managing VAT and payroll
•A degree qualification
•Ability to use Excel to an advanced level and experience analysing financial information for an organisation
•Excellent written and oral communication skills, ability to communicate clearly with colleagues, trustees,  suppliers and others as required 
•Ability to manage and prioritise a varied workload to competing deadlines and with minimum supervision 
•High levels of accuracy and attention to detail 
•High levels of flexibility and initiative 

•Experience of responsibility for financial function and operations of a small organisation
•Accounting or book-keeping qualification, or related degree
•Experience dealing with external auditors
•Some knowledge of charity accounting and finance, including Charity SORP
•An interest in financial capability and the third sector

Closing date  
Applications will close when the required number of high quality applications have been received. It is expected that interviews will take place in August or early September. 

Salary details:
£32,000 - £37,000 FTE + benefits, dependent on skills and experience. Additional benefits include 10% non-contributory pension, 36 days holiday pro-rata (including public holidays and 3 days between Christmas and New Year when the office closes).  Substantial part-time preferred (min.25 hrs/week), with pro-rata salary and holidays, but full-time considered for the right candidate. Flexible working and flexible annual leave scheme available.

Application details 

The expected start date is mid- to late- September. 

To apply for the role, please email a CV and covering letter (maximum 1, A4 page) explaining how you are suitable for this role, in particular how you meet the essential & desirable requirements and why you want this role via the application method below.

Please give details of any weeks you won’t be available for interview before early September due to holidays. 

Due to the high number of expected applicants we will not be able to contact those who we do not shortlist.


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