Document Systems Officer - Flexible and hybrid working options

5 days left

Mansfield with hybrid working options
£23,076 to £25,641 per annum
09 May 2022
23 May 2022

Working with us:

We encourage applicants from anywhere in the UK – as long as you’re able to be in the Mansfield office for a minimum of 1-2 days a week and attend our regular team meetings in person, we embrace a hybrid working model as much as possible.

We offer different ways to work flexibly, and the following types of flexibility are usually possible: job share, flexible hours, working from home for part of the week and compressed hours. Please feel free to talk about what flexibility means to you at your interview.

With a genuine commitment to flexible working, we believe that work life balance is incredibly important. There are a number of wonderful benefits that you’ll access being a part of our inclusive team including 27.5 days holiday (with an additional 6 days flexi time), an option to work in a hybrid way, a great civil service pension scheme, generous gym membership contribution, and support for your professional membership.

Who we are:

Here at the Coal Authority, we really are a great team to work with. We’re united in our passion and commitment to make a better future for people and the environment in mining areas.

We carry out a wide variety of essential services from responding to coal mining hazards, to keeping people and the environment safe from mine water pollution.

We are excited about what our future holds. Our work is helping to develop a new sustainable source of renewable energy for the UK. By harnessing the energy from mine water heat, we hope to play a key role towards helping the UK to meet net-zero emissions by 2050.

We truly are a supportive organisation where we all live and breathe our values. We are inclusive, trusted and progressive in everything that we do.

About the role:

This is a fantastic opportunity to work in a high performing, diverse team of people from a variety of backgrounds in academia, civil & mechanical engineering, contaminated land, mining, construction.

Working within the Ops PMO Team, this role will support our diverse team in using the newly implemented collaboration system to store documents both form external contractors and the team.

The primary focus will be to manage the use of the Aconex – Collaboration Document and Contract Management system with internal and external users as well as embed new functionality and continuous improvements into the Collaboration Document and Contract Management system

Secondary you will be part of a tight knit team to work towards continuous improvement on standardising process, documentation and to support in compliance and assurance in order for us to deliver our core and key activities efficiently and collaboratively.

We are looking for someone who is engaging and is willing to bring ideas to the table and develop aligned to other programmes a strategy to enable to us to store and locate information easily.

About you:

This role would suit someone who has

  • A methodical and organised approach to task management, in particular multi-tasking in a fast-paced environment. 
  • Experience in a PMO Environment and project management methodology
  • Experience of implementing systematic systems and processes 
  • Experience of giving great customer service to engage with a wide range of stakeholders.
  • The ability to engage and communicate effectively with project and non-project people at every level 
  • The ability to work closely with other teams to support their core activities.
  • Being agile and adaptable to change - to seek out continuous improvement in how we do things. 
  • A desire to continue to learn and develop professionally.

Equality, Diversity and Inclusion:

The Coal Authority is committed to developing a supportive, inclusive, caring and positive community. We encourage applications from people with the required skills and experience, from different backgrounds, cultures, ethnicities and beliefs.  Diversity is vital to our success and innovation and is fundamental to our values of being trusted, inclusive and progressive.   We offer a guaranteed interview for candidates with disabilities who meet the basic selection criteria.

Application closing date: Monday 23rd May 2022

This role is 6 month Fixed Term

For further information and to submit your application please click 'Apply'.


Successful candidates must pass basic security checks and will be subject to UK Immigration requirements. 

Changes to the UK’s Immigration following the UK’s departure from the EU

Please note there is now a new immigration system which will apply to people arriving in the UK from 1 January 2021, and EU citizens moving to the UK to work after this date will need to get a visa in advance.

EU citizens applying for a skilled worker visa must now show they have a job offer from an approved employer sponsor to be able to apply.  Currently, the Coal Authority is not an approved employer sponsor, so we will be unable to employ any new EU citizens wishing to work in the UK after 1 January 2021.

EU citizens who were already living and working in the UK before 1 January 2021 may continue to do so, providing they meet all the requirements and they apply to the EU Settlement Scheme before 30 June 2021.  This will mean that they can continue to live the UK after 30 June 2021.  If you are an EU citizen who has lived in the UK for many years or you have a permanent residence document, you still need to apply. 

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