Administrative Assistant - Open to flexible working

5 days left

Stevenage, Hertfordshire
10 May 2022
23 May 2022
Contract Type

Are you interested in a highly visible Administrative Assistant role that allows you to interact with multiple stakeholders across GSK and external organisations? If so, this Administrative Assistant role is an exciting move to explore.

The role is within the GSK Worldwide Business Development team (WWBD) and is based in the UK.  In this role you will provide flexible administrative support internationally to the team including several members of the WWBD Leadership Team.  You will be an integral member of the team, helping with the smooth running of WWBD and leading new approaches to foster a vibrant team environment in our new hybrid ways of working, thereby helping us all to deliver new medicines to patients.

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following:

  •  Administrative assistance to some members of the WWBD Leadership Team, including:
    • Proactive complex calendar management
    • Management of correspondence, including handling of sensitive and confidential information
    • Proactive support for delivery of objectives and actions
    • Effective meeting administration and planning including arrangement of complex alliance partnership meetings and potential collaborator meetings
    • Travel arrangements
    • Expense management
  • General administrative support for WWBD, including:
    • Proactively driving and supporting engagement and team cohesion activities across WWBD
    • Championing deployment of new office tech tools
    • Assisting with collaboration tools and WWBD record-keeping including data-entry and reporting
    • General support to the local office area (partnering with other administrative assistants across the business)
    • Enabling support for remote working
    • Supporting business operational activities such as business improvement ideas and implementation
    • Occasional support for planning and arrangement of events

We welcome applications from all candidates with transferable skills that are suited to this role. We aim to consider candidates having diverse background experience and who could be successful in the role.


Please take a copy of the Job Description, as this will not be available post closure of the advert.

When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

Why you?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

  • Builds strong and trusting relationships with people at all levels of the organisation
  • A true advocate of the GSK values, behaviours and cultural pillars
  • Works independently
  • Performs well under pressure
  • Excellent interpersonal communication skills, both written and verbal, with a high level of tact, diplomacy when interacting with individuals at all levels both within GSK and externally
  • Excellent attention to detail and organisational skills
  • Ability to manage confidential information
  • Exemplary decision making in prioritisation of activities and in all administrative tasks
  • Foresees issues and problems and proactively handles/avoids these, using own initiative but knowing when to ask for help/advice and when to escalate issues
  • Demonstrates proactive behaviours, a self-starter
  • Willingness and ability to learn rapidly, including IT systems
  • Significant IT knowledge including Excel, MS Word, PowerPoint and business systems experience e.g. budget monitoring

Why GSK?

GSK is a place where outstanding people do amazing things. As a science-led global healthcare company, we exist to help people do more, feel better, live longer. This special purpose – along with our goal of being one of the world’s most innovative, best performing and trusted healthcare companies – helps us attract some of the best and brightest minds in the world.

We take pride in providing access to all and continually focus on our opportunity and obligation to do more to improve inclusion and diversity: for our people inside GSK; in the way we do business; and in the communities where we operate. 

We want our company to be a place where diversity of people and thought is valued everywhere and where we’re all able to be ourselves and feel a sense of belonging. An inclusive organization where we all feel valued, engaged and supported, knowing that our work makes an important contribution to our mission. Reinforced by our clear values and expectations, it is part of our DNA. Together we achieve extraordinary things for our patients and consumers, who rely on us each and every day.

As a company driven by our values of Patient focus, Transparency, Respect and Integrity, we know inclusion and diversity are essential for us to be able to succeed. We want all our colleagues to thrive at GSK bringing their unique experiences, ensuring they feel good and to keep growing their careers.  As a candidate for a role, we want you to feel the same way.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it.  Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

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