Admin Officer - Part time 22.5 hours per week, hybrid working available

2 days left

Mansfield with hybrid working options
£19,137.60 - £21,264 per annum, pro rata
23 Jun 2022
07 Jul 2022
Contract Type

Working with us:

We encourage applicants from anywhere in the UK – as long as you’re able to be in the Mansfield office for a minimum of 2 days a week and attend our regular team meetings in person, we embrace a hybrid working model as much as possible.

We offer different ways to work flexibly, and the following types of flexibility are usually possible: job share, flexible hours, working from home for part of the week and compressed hours. Please feel free to talk about what flexibility means to you at your interview.

With a genuine commitment to flexible working, we believe that work life balance is incredibly important. There are a number of wonderful benefits that you’ll access being a part of our inclusive team including 27.5 days holiday (with an additional 6 days flexi time), an option to work in a hybrid way, a great civil service pension scheme, generous gym membership contribution, and support for your professional membership.

Who we are:

Here at the Coal Authority, we really are a great team to work with. We’re united in our passion and commitment to make a better future for people and the environment in mining areas.

We carry out a wide variety of essential services from responding to coal mining hazards, to keeping people and the environment safe from mine water pollution.

We are excited about what our future holds. Our work is helping to develop a new sustainable source of renewable energy for the UK. By harnessing the energy from mine water heat, we hope to play a key role towards helping the UK to meet net-zero emissions by 2050.

We truly are a supportive organisation where we all live and breathe our values. We are inclusive, trusted and progressive in everything that we do.

About the role:

Do you want to join a fantastic, friendly team in a unique organisation providing a full range of administration and support service for the business?

The Coal Authority’s Public Safety and Subsidence Team manage over 1000 new projects every year relating to the historic liabilities of the Coal Mining industry throughout the UK. In particular, the successful applicant will:

  • Take initial calls and notices regarding potential problems caused in the coalfields of the UK and providing key information from a range of sources to a Regional Project Manager to deal with the issue.
  • Provide project administration support to the Project Managers from inception to closure.
  • Process information from stakeholders and Coal Authority staff to allow progression of the portfolio of projects.

The role is 3 days (22.5 hours) a week and you will be working in a fast pace, supportive role requiring an adaptable/flexible approach.

For further information and to submit your application please click 'Apply"

About you:

  • GCSE or equivalent in English and Maths with ICT desirable.
  • Experience with Microsoft Office operating systems including Outlook and Word.
  • Willingness to learn the use of role specific software.
  • A strong teamwork ethic & positive attitude to collaborative working.
  • A commitment to on-going learning & development.
  • Excellent customer service attributes  in dealing with the general public, stakeholders and Coal Authority staff.
  • Both written, verbal and face to face communication skills.
  • Willingness to contribute to the Authority’s corporate strategy.

Equality, Diversity and Inclusion:

The Coal Authority is committed to developing a supportive, inclusive, caring and positive community. We encourage applications from people with the required skills and experience, from different backgrounds, cultures, ethnicities and beliefs.  Diversity is vital to our success and innovation and is fundamental to our values of being trusted, inclusive and progressive.   We offer a guaranteed interview for candidates with disabilities who meet the basic selection criteria.

If you require any reasonable adjustments or alternative format application forms you can get in touch with us by contacting the HR team by email at   or by phone on 0345 762 6848.

Other essential information

Schedule: Application closing date: Thursday 7th July 2022

The role is 3 days (22.5 hours) per week

Application outcome:

We would love to respond to all candidates, however due to the high volumes we receive, only candidates invited to interview will be contacted. Therefore if you have not heard anything within 2 weeks of the closing date, please consider your application unsuccessful. We do encourage you to keep an eye on our website and see if there are any other roles that may be suitable for you.


Successful candidates must pass basic security checks and will be subject to UK Immigration requirements. 

Changes to the UK’s Immigration following the UK’s departure from the EU

Please note there is now a new immigration system which will apply to people arriving in the UK from 1 January 2021, and EU citizens moving to the UK to work after this date will need to get a visa in advance.

EU citizens applying for a skilled worker visa must now show they have a job offer from an approved employer sponsor to be able to apply.  Currently, the Coal Authority is not an approved employer sponsor, so we will be unable to employ any new EU citizens wishing to work in the UK after 1 January 2021.

EU citizens who were already living and working in the UK before 1 January 2021 may continue to do so, providing they meet all the requirements and they apply to the EU Settlement Scheme before 30 June 2021.  This will mean that they can continue to live the UK after 30 June 2021.  If you are an EU citizen who has lived in the UK for many years or you have a permanent residence document, you still need to apply. 

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