Stakeholder Co-ordinator (full, part time and flexible working considered)

Location
Milton Keynes, Buckinghamshire
Salary
£Competitive
Posted
14 Sep 2018
Closes
14 Oct 2018
Ref
R1017029
Role
Admin
Contract Type
Permanent

Stakeholder Co-ordinator (full, part time and flexible working considered)

Job Description Summary:

Support the Special Projects team in a number of areas as set out below.

Job Description: We are a flexible employer and can offer a range of flexible working patterns from part to full-time, as well as working from home.  This role is available as a full or part time role.

Job Description Summary

Come and think independently with an organisation that’s doing the same. We’re determined to help shape a Vibrant Economy in the UK and beyond. It’s why we empower our people to bring new ideas to the table and take the lead in driving them forward. It’s invigorating. It’s inspiring. It’s creating opportunities every day for our clients, our business, and everyone here. So bring your passion, ambitions and ideas, and together, let’s make change happen.

Our clients operate in uncertain times. It’s our job to work with them to help them grow sustainably and fulfil their responsibilities. The Special Projects team are dedicated to supporting our clients. Our qualified accountants and project management specialists collaborate with businesses to provide short, medium and long term solutions. They deliver bespoke outsourcing support (via staff secondments) inclusive, but not limited to, Financial Reporting, Accounting and Advisory services. We respond to the challenges of our clients with high quality, value f or money technical solutions every time.

Who we're looking for:

We are looking for collaborative individuals with good communication skills that want to work with a diverse client base.  You will need good time management and organisational skills and proven experience in providing administrative support in a professional environment.  Good project management skills would also be beneficial but are not essential in this role.

What You’ll Be Doing:

Clients

  • Requesting ‘Contact’ details are entered on CRM system by Team Secretaries.
  • Requesting ‘Meeting’ details are entered on to CRM system by Team Secretaries.
  • Ensuring ‘Opportunity’ details entered immediately on CRM system (Interaction) by opportunity manager or Team Secretaries.
  • Ensuring ‘4 Questions’ completed by opportunity manager.
  • Requesting initiation of ‘Take-on’ by Team Secretaries.
  • Ensuring ‘CTOP’ completed by manager.
  • Ensure completion of ‘AoA’ by Team Secretaries.
  • Maintain a ‘Take-on’ tracker system
  • Ensuring opportunity manager kept up to date with ‘Take-on’ progress.
  • Ensuring completion of ‘ES5’ (if required) by Team Secretaries.
  • Ensuring completion of ‘Take-on’ tasks (via Appian) as required (including CDD, PMS set up, Relationship checks) by Coordinator or opportunity manager.
  • Communicating and negotiating with ‘Take-on’ stakeholders to secure fastest possible responses.
  • Ensuring ‘Opportunity’ details on CRM system are always up to date.
  • Requesting ‘Letter of Engagement’ created by Team Secretaries.
  • Sending ‘Letter of Engagement’ to client by Coordinator or Team Secretaries.
  • Ensuring receipt of signed ‘Letter of Engagement’ from client in a timely manner by Coordinator or Team Secretaries.
  • Ensuring ‘Letter of Engagement’ is signed by partner.
  • Ensuring filing of electronic copies of ‘Letter of Engagement’ in Livelink by Coordinator or Team Secretaries.
  • Ensuring tracking ‘Letter of Engagement’ in ‘Take-on’ tracker by Coordinator or Team Secretaries.
  • Communicating Finance Professional contract requirements to Grant Thornton Select team.
  • Ensuring Finance Professionals sign assignment contracts in a timely manner.
  • Ensuring Finance Professionals briefed before assignments.
  • Communicating with Finance Professionals to check status during assignments.
  • Establishing ‘billable days’ for each month from each Finance Professional.
  • Updating ‘Order Book’ spreadsheet with forecasted ‘billable days’.
  • Ensuring forwarding ‘invoices’ (Select only) to Purchase Ledger Team by Coordinator or Team Secretaries.
  • Ensuring filing of timesheets (Select only) in Livelink by Coordinator or Team Secretaries.
  • Ensuring completion of client billing for each client before end of each month by Coordinator or Team Secretaries.

Finance Professionals

  • Communicating with Finance Professionals to ensure ‘availability’ up-to-date.
  • Requesting ‘availability’ updated on Retain by Team Secretaries.
  • Updating ‘Benched Community’ spreadsheet information.
  • Updating Finance Professionals with general activity.
  • Updating Finance Professionals with progress on specific opportunities.
  • Organising monthly meetings for Finance Professionals.
  • Hosting monthly meetings for Finance Professionals.

 

To submit your application please click 'Apply'.

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