Executive Assistant - Flexible working available

Brentford (City/Town), London (Greater)
29 Jul 2022
29 Aug 2022
Contract Type

Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Executive Assistant role could be an exciting opportunity to explore.

Key Responsibilities

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following

In this role you would be supporting Senior Leaders within the Global Product Strategy group who are accountable for assets in early development. You would be a critical member of the team and integral to bringing these medicines to patients who need them.

Your role would include:

  • Manage and maintain Vice Presidents schedules, appointments including travel arrangements

  • Prepare and submit accurate expense reports as required.

  • Manage diverse, routine and ad hoc administrative activities.

  • Arrange and coordinate meetings and events

  • Draft and type memoranda, correspondence and generate reports

  • Prepare and edit correspondence, communications, presentations and other documents

  • File, retrieve documents and reference materials

  • Conduct research, assemble and analyse data to prepare reports and documents

  • Design and maintain databases

  • Manage special projects as agreed.

  • Co-ordinate project-based work

  • Effectively collaborate with the administrative team by positively impacting and contributing to the success of the team on an ongoing basis

  • Serve as point of contact for the Centralized Administrative services team supporting the line of business


Why you?

We are looking for professionals with these required skills to achieve our goals:

As a key member of the team, you will be able to deal with the challenge of providing an exceptional and timely service whilst being a proactive, professional, and confident individual able to build positive relationships with your colleagues. 

In addition, we are looking for you to have:

  • Previous experience as Executive Assistant in a professional environment

  • Excellent interpersonal and communication skills

  • Familiarity with managing IT solutions such as teamsites/sharepoints

  • Hands on attitude with a can-do approach

  • Ability to project manage and to organize each working day to be effective as possible

  • Problem analysis and problem-solving skills

  • Excellent Microsoft Office Skills (Word/ Excel/ PowerPoint/ Outlook)

  • Good level of English, both written and verbal

  • Demonstrated ability to handle sensitive and confidential information with discretion and diplomacy required.

  • Ideally a bachelor’s degree

Why GSK?

At GSK, we have already delivered unprecedented change over the past four years, improving R&D, becoming a leader in Consumer Health, strengthening our leadership, and transforming our commercial execution. Now, we’re making the biggest changes we’ve made to our business in over 20 years.

We’re on track to separate and create two new companies in 2022: New GSK with a leading portfolio of vaccines and specialty medicines as well as R&D based on immune system and genetics science; and a new world-leading consumer healthcare company of loved and trusted brands. With new ambition comes new purpose.

For New GSK, this is to unite science, talent and technology to get ahead of disease together – all with the clear ambition of delivering human health impact; stronger and more sustainable shareholder returns; and as a new GSK where outstanding people thrive. Getting ahead means preventing disease as well as treating it.

How we do all this is through our people and our culture. A culture that is ambitious for patients – so we deliver what matters better and faster; accountable for impact – with clear ownership of goals and support to succeed; and where we do the right thing. So, if you’re ready to improve the lives of billions, join us at this exciting moment in our journey. Join our challenge to get Ahead Together

As a company driven by our values of Patient focus, Transparency, Respect and Integrity, we know inclusion and diversity are essential for us to be able to succeed. We want all our colleagues to thrive at GSK bringing their unique experiences, ensuring they feel good and to keep growing their careers.  As a candidate for a role, we want you to feel the same way.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it.  Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

For further information and to submit your application please click 'Apply'.

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