Company Secretarial Assistant, Open to flexibility

London (Greater)
09 Oct 2018
09 Nov 2018
Contract Type

Company Secretarial Assistant, Open to flexibility

Job Description

Diageo is the world’s leading premium drinks company, a business built on the principles and foundations laid by the giants of our industry.
Our purpose, celebrating life, every day, everywhere means that our brands are part of celebrations big and small. We believe that living our purpose in full is to make the most of life - to be the best you can be at work, at home, with friends, in the community, and for the community.
The Company Secretarial Assistant will be expected to play a full role in the work of the Department - undertaking specified tasks identified in the Department’s schedule of responsibilities and work calendar, as well as ad hoc projects furthering the postholder’s company secretarial experience.
Annual objectives and a development plan are agreed with the Deputy Secretary and performance is measured through the medium of quarterly reviews.


Be aware, at appropriate level, of applicable law, regulation, best practice and internal policies and procedures and updates thereto.
You will become a key member of the Company Secretarial team, working closely with the Company Secretarial Trainee and Assistant Secretary to help to deliver the departmental charter (KRAs).

  • Participation in departmental projects; for example, AGM, business / Treasury / Tax / Legal projects, compliance issues and liquidations
  • Responsible for the managing the Blueprint database
  • Carrying out tasks relating to the preparation of directors’ reports for GB subsidiaries, including collation of directors’ interests and production of letters of support
  • Ensuring that the statutory records for Diageo and subsidiaries are kept up to date and that archival/filing records for the department are properly maintained and current
  • Providing advice and assistance to the businesses and other corporate departments on statutory compliance and other company secretarial matters
  • Acting as Secretary to the Diageo Foundation
  • Supervising the routine tasks of the Company Secretarial Trainee
  • Assisting in carrying out the routine tasks of the department


  • A degree is essential, possibly in a related discipline
  • Associate of Institute of Chartered Secretaries  and Administrators is essential


  • Demonstrably articulate and literate.
  • Highly PC literate, in particular Blueprint, Word and Excel.
  • Excellent numeracy skills.


  • At least two years experience of working in a company secretarial department (preferably PLC)
  • Preferably some experience of supervising junior staff (or ability to do so)

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