HR Officer - part-tme - 21 hours pw over 3 or 4 days
The HR Officer will provide generalist support and will be responsible for all aspects of people related activity, ranging from talent acquisition and development, HR policy implementation, performance management, managing employee relations matters and advising managers on policy and procedures.
The successful incumbent will be responsible for:
HR management and compliance: understanding the legislative and regulatory requirements that extend to the Society and its activities in respect of Human Resources management and ensuring that the Society is at all times operating in a compliant and effective manner. This will include:
- ensuring that required employment checks are carried out and paperwork retained in respect of all recruitment processes;
- creating, maintaining and disposing of staff personnel records in a properly controlled and secure manner, in accordance with all data protection and processing requirements;
- formal communication with staff, prospective staff and former staff in respect of personnel matters and matters relating to their contracts of employment with the Society;
- promoting, communicating and ensuring compliance with Society HR policies and procedures;
- providing support to managers in respect of staff management issues, including performance, reward, capability, mediation, disciplinary matters, etc.
Recruitment and hiring: understanding the recruitment and hiring needs of the Society and providing the lead in recruitment activity so that people with the appropriate skills, experience and personal attributes are hired to meet the Society’s needs in a controlled, organised and efficient manner. This will include:
- support and guidance to managers in identifying human resource needs;
- definition and maintenance of up-to-date Job Descriptions and Person Specifications for identified roles;
- establishing and maintaining contact with appropriate external recruitment sources and channels (e.g. agencies, media, etc.) and managing the Society’s relationship with such bodies to ensure quality and value for money;
- ensuring that the Society’s recruitment procedures are up to date, suitably understood by staff and, importantly, adhered to for the hiring of staff;
- overseeing the recruitment and selection process in conjunction with appropriate managers;
- ensuring that every recruitment process is compliant with all appropriate legislation and regulation and that the right to work of candidates within the process is properly checked; ensuring that the administration and paperwork associated with recruitment (e.g. references, issue of contracts, notification of payroll, etc.) is completed in an accurate and timely manner
Staff development and support: understanding the development needs of managers and individual staff to ensure that appropriate training, development routes and support are identified and implemented; and to ensure that both individuals and the Society maximise the potential of all who work for the Society. This will include:
- ensuring that new recruits are adequately briefed and supported in learning their roles and that identified formal training and induction (which may include Health and Safety, etc.) is properly completed;
- working in conjunction with staff and managers to identify appropriate training and development opportunities for existing members of staff;
- understanding the external training provision that may be available to meet internal requirements and managing the Society’s relationship with any external providers to ensure quality and value for money;
- providing a line of informal advice and guidance to staff and managers on all aspects of HR policy and regulation (e.g. parental leave, performance management, reward, etc.);
- gauging staff satisfaction and response to organisational change and development.
Use of technology: this role will require the post holder to use the Society’s computerised systems for e-mail, word processing, presentations and spreadsheets (currently Microsoft Office). Personnel records are currently maintained electronically and in a manual filing system. We are looking to introduce a ‘self-service’ HRIS.
The above duties and responsibilities do not define all of the tasks which may be required to be carried out by the post-holder. These may vary without materially affecting the character or levels of responsibility of this post.
Candidates for this role will be required to demonstrate a range of skills, competencies and abilities for the role. The successful candidate will be able to demonstrate:
- At least 5 years’ experience operating at the Senior HR Advisor or HR Officer level
- Have a generalist HR background with some reward experience
- Hold or working towards a CIPD qualification
- A self-starter with excellent interpersonal skills and a collaborative approach
- Organised and good problem-solving ability
- An understanding of HR best practice
- Good IT skills including HRIS
The Geological Society is committed to diversity, equal opportunities and inclusion in the work place. The post holder will be expected to embrace and contribute to this environment.
How to apply:
To apply for this position, please forward a copy of your CV together with a covering letter via the application method below