Administrative Assistant - part time

7 days left

Recruiter
The Diocese of Southwark
Location
London
Salary
£12,480 (£20,800 pro rata)
Posted
02 Sep 2019
Closes
30 Sep 2019
Ref
cofe/TP/140/1984
Contact
Church of England
Contract Type
Permanent

Summary

You will need to be a flexible Administrative Assistant, used to working on your own initiative and under pressure, and with strong IT skills. Good interpersonal and team working skills are essential.

The Diocese of Southwark is the collective name for the Church of England in South London and East Surrey, consisting of many and diverse churches, chaplaincies and schools. There are over 300 churches and 250 full time clergy, together with hundreds of volunteers and 40,000 regular worshippers, in the diocese.

Main Responsibilities

Duties include:

  • Take bookings and enter data for those attending courses and events
  • Receive and update personal data for Readers, SPAs and others as required
  • Prepare course materials: photocopying, collating and making up files and delegate packs
  • Maintain and tidy the small library, chase up unreturned borrowing
  • Co-ordinate receipt, marking and return of marks to students - Bishops Certificate essays
  • Co-ordinate receipt, marking and return of marks to students - Curate's essays
  • Manage bulk emails of newsletters and other communications
  • Manage bulk mailings of programme brochures
  • Photocopy, collate and mail annual mailings to Readers and SPAs
  • Support SPA Training co-ordinator in administration of course
  • Support Administrator in co-ordination of curate's programme
  • Other administrative support as required


Ideal Candidate

Essential
Good IT and administrative skills with a keen eye for detail and able to work quickly and accurately

  • Competence in a range of Microsoft Office applications and capacity to research and learn new skills
  • Able to take direction and work to an agreed plan
  • Willingness to show initiative and take personal responsibility for tasks
  • Good inter-personal skills, able to communicate effectively with people from all backgrounds and of all abilities
  • Able to work under pressure and manage pressure points calmly
  • Flexibility - you will share a hot desk with colleagues

Desirable

  • Experience of setting up and using online booking (e.g. Eventbrite)
  • Experience in an educational or church setting
  • An understanding of the structures and ethos of the Church of England

 

 

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